Start from your project paperwork

Drop in everything you already have for this project β€” quotation, sales order, PO, equipment list, scope documents, contact lists, site photos. The system reads them and fills in a draft HOD. Every field stays editable afterwards.

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Drop files here, or click to browse
PDF, Word, Excel, CSV, images · up to 30 files
    Review the draft
    Drafts

    Save your work as a draft file you can reload later or hand to a colleague. Nothing is stored on the server.

    Cover Page
    Client Details ("Prepared For")
    Project Info Table
    Scope Items (one per line β€” drag to reorder)
    Warranty
    Project Summary Table (21 fields)
    Equipment List

    Each row is one equipment line in the warranty table.

    NoDescriptionQtyWarranty Period
    Project Scope Matrix

    For each item, mark who supplies and who installs. Tick = BluOcean/Others responsibility, or type N.A. if not applicable.

    Items Received at Handover
    DescriptionQuantityReceived
    Warranty Exclusions (contractual wording β€” edit with care)
    BluOcean Contacts
    Client Contacts
    Document Images
    🌊
    Click or drag PNG/JPG
    πŸ’»
    Click or drag PNG/JPG
    🌊
    Click or drag JPG
    Before you generate

    A check of what will and won't appear in the document. Nothing here stops you generating — it's so you know what's missing before it goes to a client.

    Running check…
    Generate the handover document
    Word is editable — pick this if you want to adjust anything before sending.
    LibreOffice isn't available on this server, so PDF generation is off. Download the Word version and use File → Save As → PDF.
    Edited it in Word? Convert here

    If you downloaded the Word version and made changes, upload it here to get the PDF.

    Requires LibreOffice on the server.
    Merge PDFs into Final HOD

    Upload the main HOD PDF, then add the extra PDFs (Programming Guide, Installation Photos, Project Drawings). Set the page number in the main HOD to insert each one after β€” leave blank to append at the end. Open the main PDF first to confirm the divider page numbers, since they shift as template content changes.

    Ready